Year Round School and The 4 Day Week?

What do you do when the number of students wanting to attend schools in your district vastly exceeds the number of spaces you have? How do you handle the growing number of educators who are leaving the profession; exhausted, discouraged and still years away from retirement? How do students who are fed breakfast and lunch at school everyday get through the two long months of summer break? Is there a way to prevent the learning loss that occurs over July and August?

These are important questions that districts, schools and teachers are grappling with. And some seem to be finding the answers in year-round schooling and/or 4 day work weeks. So I thought I’d take a look!

Let’s start with year-round school. Many countries already do this, including Australia and Korea. Australia, for instance, has two week breaks between most of their terms, with a longer, month-long break at Christmas.

There are a number of advantages to year-round school. There would likely be less learning loss, as students would be out of school for less time. For teachers, there would be less re-teaching of skills and knowledge that could potentially be forgotten during a long break. Large school districts could accommodate more students by using a staggered track system. 

There are, of course, difficulties with year-round school. There would be increased costs in running facilities year round. Long established structures like summer camps would need to adapt and high school students would have fewer opportunities to get summer jobs or internships. Long, extended vacations would not be possible and  families with children in different schools might be faced with quite different schedules.

My casual conversations with people over the topic of year-round school brought fairly strong opinions on both sides! Research on the academic benefits of year-round schooling is inconclusive, although some studies suggest that there are benefits, especially to low income students.

While year-round schooling might seem like something that happens overseas, 4 day work weeks are already a reality in a growing number of school districts. Generally, the way this works is that students attend four days a week, with each school day being longer in time. On the fifth day, teachers attend school and have time to work on planning, lessons and assessments and collaboration with colleagues. Staff meetings and professional development would also occur on the fifth day. The thinking is that this schedule would help cut teacher stress and attract more teachers to the job; perhaps even reverse the trend of job desertion that has been ravaging school districts.

Teachers would not be the only beneficiaries of a 4 day week.  On the 5th day, students would be able to go to practice or lessons, work, study or pursue a personal interest. In addition, a longer weekend would likely result in fewer absences, as students would be more well-rested. This could potentially lead to better student performance as well.

Arguments against the 4 day week would include the fact that days would be longer, students who might rely on food from school could go hungry and the extra day off might cause childcare issues for families with younger children.

According to an article in Newsweek from earlier this year, over 2100 school in 900 districts in the US have gone to a 4 day week. In Canada, varied districts across the country have tried the 4 day week, with varied success.

Changes to the status quo are never easy but with all of the pressures facing the education system today, it makes sense to examine all possible solutions. Including ones like changes to the schedule!

Technology and Learning Updates

Whether you call them report cards, academic progress reports, transcripts or learning updates, there is no getting away from the fact that tracking and reporting out on student progress can be one of the most stressful and time consuming parts of being a teacher!

There must be a way to work smarter, not harder…right?

Turns out there are a number of ways to make things easier when it comes to this task, as long as you are willing to use some technology! Gentle disclaimer here: be careful about the information you put into these systems! A number (Student 1) is better than a name, a first name is better than a first and last…you get the idea. Add as little personal data as possible!

Teachers have used digital gradebooks of one form or another for years. Google Classroom, which we use in our district, has this function built right in. These are great for keeping track of student progress but they don’t help much with the reporting out aspect!

If, however, you are a spreadsheet groupie with a bit of programming knowledge, like my colleague Dale Addis, you can create a system that tracks student competencies, supports creating a comment base that can be personalized,copied and pasted directly into the reporting system…proper pronouns and all! More about Dale and his system in a coming blog and for those who live in BC, Dale will be presenting his system at the CUEBC Conference on the October Pro-D day!

By now, if you know me at all, you must be wondering why I haven’t mentioned AI! Can AI make the job of reporting out on student progress easier? Absatively!

A number of teacher-facing AI tools have reporting functions. I am just going to look here at Magic School. If I go into the Reporting Tool, I can choose grade and pronouns, add in some areas of strength and opportunities for growth (I can either type these in or dictate them in) and then with a click of a button I get two paragraphs all written out! 

I chose to do a sample for Grade 7 French. Here are screenshots of my prompts and the results.

Now, obviously, I need to read over it, make sure it is accurate, change anything that needs to be changed and then copy/paste it to where it needs to go…BUT, c’mon! You’ve got to admit that this saves some time! And then, I can ask further for ways the student could improve their French vocabulary and I get even more!

Imagine if I had a “menu” of 4 or 5 things the students might have done well on last term, as well as 4 or 5 ways they could improve or be supported. From there, I can pick and choose which menu items go into each student’s report and I’m off to the races!

Another reporting tool that uses AI to augment it was designed by a teacher in our district, Eran Earland. Eran decided to use her knowledge of the assessment and reporting cycle to develop an app to help teachers! Her app is called E2Grade, and it’s free to educators until the end of September. After that it comes in at a reasonable $19.99 a year, although for teachers in my district, it’s being offered free for the 2024/2025 year – thanks Eran!

The app does take a bit of time and focus to set up and it helps to have a good idea as to which competencies and . Maybe not something you want to start up for this last reporting period (as time is running out) but it’s definitely worth a look for next year! Eran is open to feedback and is working hard to make this an app that teachers love. She will also be presenting at the CUEBC conference in the fall. More about this app to come in a future blog post!

Finally, whether you use a spreadsheet, AI or a reporting app, it is vitally important to protect student privacy. Do not enter full names until you move the work into your final reporting system (here it’s MyED BC). Also, make sure you read anything AI has generated carefully before adding to an official document. Make sure it says want you want it to say!

Is It Live or AI? How Can I Tell?

This year, I’ve spent a lot of time talking about AI with educators from all levels of the K-12 spectrum. And regardless of which group I speak with, the topics of plagiarism, intellectual property and “cheating” always come up. In many ways I feel that these concerns miss (or avoid) the more interesting questions of educational change that AI provides us but at the same time, I get it. When you are neck-deep in a class of 16 year-olds, trying to make sure they can all write a persuasive argument about Shakespeare’s relevance in 2024, you might want ways to tell who used AI and who went “live”.

Not long after Chat GPT was launched, a handful of companies came out of the woodwork, saying they could accurately tell if something had been written with AI or not. Sadly, none of the ones I tried were accurate and I heard the same types of results from other people trying them out. I’m not sure about you, but I would not want to be known as the teacher who falsely accused students of plagiarism.

So, in the absence of those kinds of aids, here is what you can do.

Look For Changes

Unless it is the very beginning of the year, you know your student’s “voice”. Look for writing that is longer than their normal, that has vocabulary that is not their normal. These can both be signs that the student has AI help. In addition, if the topic is sort of right but really misses the mark, there is a good chance that the student used AI and got lazy with their prompts!

Lack of Emotion or Cliched Expression

AI does not do a great job with emotion – it often ends up sounding rather “flat” or cliched. Phrases like “worries seem to melt away, replaced by the simple joy of movement” showed up when I gave a prompt about riding my bike.

As an aside to this, modifying your writing assignments so that students do need to include some personal or emotional reflection of connection to the topic can help to “AI proof” the task!

Bullet Lists

Seriously, I have noticed this with every AI tool I have used – bulleted lists seem to be the way AI thinks, at least with the first prompt you use! I am not sure if it is the way the algorithm works or what, but unless you have asked students for a bulleted list, the presence of one might be an indicator of AI use. 

Lies, Mistruths, Hallucinations

Call them what you will, but AI does not always have the facts right! And students won’t always catch that but hopefully you, as the teacher, will! Canada was confederated in 1967? Hmm….time to chat with the student that handed that gem in!

“Too” Much

If the writing is too long, handed in too early (especially if this is not normal for the particular student) or the writing is too perfect…be suspicious. Most students won’t do more than was asked or hand things in early. And hey, even adult writers make mistakes (yes, I know I shouldn’t start a sentence with “and”…it’s stylistic, so go with it! At least I didn’t use AI for this blog!)

Use Your Teacher Super Powers

Most teachers have that extra sense of “something is not quite right, here”. Use this to your advantage. If something seems off, it’s a great time to question the student further.

Ask Questions

Question the student about points, thoughts or facts that they bring up in the assignment. If they aren’t able to answer the questions, or can’t orally back up what they put in the assignment, time to dig a little deeper!

Try These

For teachers using Google, there are two Chrome extensions that I like. One is Brisk Teaching and the other is Origin by GPT Zero. As long as your students have used Google Docs, both of these extensions will allow you to see how many edits the student made, play back a video of their writing process and give you a jumping off point for a discussion with the student. Here is an example of Origins take on this blog post:

Ultimately, all of these methods really just give you a way to open a dialogue with a student. Doing so after the assignment has been handed in is, really, like closing the barn door after the prize horse has run out. You might keep the other horses in but maybe you should have closed the door sooner? Have talks with your class about the use of AI, when it might be appropriate and when it might not, what the potential consequences are and why AI might not be as helpful as they think BEFORE you hand out the assignment. 

Show students a sample piece of writing that was done using AI and have them pick it apart, looking for faults, hallucinations, and some of the problems mentioned above. Talk honestly about what the expectations and consequences are. Assume that students are going to do the right thing. Then, if a student still hands something in that you think was generated by AI, you have a platform on which to begin a discussion about academic integrity.

Ultimately, as AI gets better, it will get harder to detect. At that point, maybe we can start having the really meaty discussions about what it is that we want students to be able to do. What skills and traits are truly human and can’t be reproduced by a machine?